Employees

An employee performs hours of service for wages. The FLSA defines employee as “any individual employed by an employer” and employ is defined as including “to suffer or permit to work.” Please visit the Wage and Hour Division for more information.

Employee works in more than one capacity at the same entity

Benefit eligibility is determined based on the combined work load, inclusive of all positions.

Employee works for more than one KTC entity

Benefit eligibility is determined based on the combined work load at both entities. Benefit costs are to be proportionately shared by the entities according to the percentage of time worked at each location. Exceptions to this include those employed with Highland Academy or Madison Academy, as these locations operate as independent payroll centers.

Exempt/Salaried Employees

Exempt/salaried employee job duties must meet certain criteria as outlined by the Federal Labor Standards Act (FLSA), must be paid at least $684 per week, and must be paid on a salary basis. Exempt status is not determined by the job title. Please review the Exempt Fact Sheet provided by the Department of Labor for additional detail regarding exempt employees.

Non-Exempt (Hourly) Employees

Non-exempt (hourly) employees are entitled to minimum wage (currently $7.25 per hour) and overtime pay for hours worked over 40 in a one-week pay period. Please visit the Department of Labor Wage and Hour Division for additional detail regarding non-exempt employees.

Payroll Schedule (Exempt and Non-exempt)

Exempt – Payroll is processed semi-monthly and pay dates are every second and fourth Friday for time worked in the preceding pay period. A typical semi-monthly pay period concludes at 11:59 PM, Thursday night, prior to pay day.

Non-exempt – Payroll is processed bi-weekly and pay dates are every other Thursday for time worked in the preceding pay period. A typical bi-weekly pay period concludes at 11:59 PM, Wednesday night, prior to pay day.

Concluding Employment

On occasion, the conclusion of employment can be a difficult time for both the employee and employer. KTC Human Resources is available to collaborate with the local entity in determining an appropriate protocol to follow.

Benefit Eligibility is determined as follows:

Average Hours Per Week: Employment Class: Benefit Eligibility:
38 or more Full-Time Health care, Life Insurance, Long-term Disability, Employer Retirement Contributions, Vacation/Admin Accrual, Holiday Pay
30 – 37 Full-Time 30+ Health care, Employer Retirement Contributions, Holiday Pay
Non-exempt Only – Vacation/Admin Accrual
20 – 29 Part-Time 20+ Employer Retirement Contributions, Holiday Pay
Non-exempt Only – Vacation/Admin Accrual
Less than 20 Part-Time Excluding Benefits None
Employment term is occasional or does not exceed 5 months Temporary/
Occasional
None

 *Employees under the age of 20 are not eligible to participate in the retirement plan.

Breaks and Meal Periods

Kentucky

Tennessee

Education Employee Medical Coverage

An exempt or non-exempt education employee remains eligible for health care coverage during summer vacation and other similar vacation periods, even if (1) employee is not working during these periods; and/or (2) employee does not receive pay during these periods. However, if employment is terminated during summer or other vacation periods, eligibility will cease at that time. In other words, if it is expected that an employee will continue employment following the school break, they remain eligible for health care coverage.

Liability Insurance Coverage

EPL (Employment Practices Liability) coverage includes all member entities of a conference (schools, churches, etc.) unless specifically excluded. Whether or not they participate in the NAD local employment plan and transition to conference employment will not impact coverage.

Unemployment Benefits

Employees of religious organizations are not eligible for unemployment compensation or COBRA.

Retirement

Employees who qualify for employer retirement contributions and who have earned the equivalent of at least half-time service credit in each of the two years immediately preceding retirement will receive a lump sum retirement allowance to be funded by the local entity. Please contact KTC Human Resources for details.

Vacation

Accrued and unused vacation and short-term sick balances per policy must be paid out when employment concludes.

Accruals

Full-time exempt and non-exempt employees and part-time non-exempt employees are eligible to accrue vacation at two (2), three (3) and four (4) week rates based on years of experience. Vacation is calculated at each payroll with the current balances reflected on the employee’s “Time Off” tab in BambooHR, and on the employee’s pay stub.

Non-Exempt/Hourly Full-time & Part-time 20+ Hours

0 through 4 years – – – – 0.03836 hours per hour worked (1.4575 hours per 38-hour week); Max Accrual 114 hours

5 through 9 years – – – – 0.05753 hours per hour worked (2.1863 hours per 38-hour week); Max Accrual 171 hours

After 9 years – – – – – – – – 0.07671 hours per hour worked (2.9151 hours per 38-hour week); Max Accrual 228 hours

Exempt/Salaried Full-time Only

0 through 4 years – – – – 10 days (2 weeks); Max Accrual 15 days

5 through 9 years – – – – 15 days (3 weeks); Max Accrual 22.5 days

After 9 years – – – – – – – – 20 days (4 weeks); Max Accrual 30 days

*Rate based on a five day work week (Monday-Friday)

Administrative Leave

Full-time and part-time non-exempt (hourly) employees are eligible to accrue administrative/short-term sick leave hours. These hours are available as paid time to the employees for personal absences needed during normal work hours. The accrual rate is 0.0231 hours per hour worked (or 0.88 hours per 38-hour work week). Administrative/short-term sick leave is not tracked for exempt (salaried) employees.

Full-time exempt and non-exempt employees and part-time non-exempt employees are eligible to accrue vacation at two (2), three (3) and four (4) week rates based on years of experience. Vacation is calculated at each payroll with the current balances reflected on the employee’s “Time Off” tab in BambooHR, and on the employee’s pay stub.

Holiday Pay

Full-time and part-time 20+ hrs/wk employees are eligible for holiday pay (included in salary for exempt employees). The following are recognized as official holidays:

New Year’s Day

Martin Luther King, Jr. Day

President’s Day

Memorial Day

Independence Day

Labor Day

Thanksgiving Day (plus Friday)

Christmas Day

Vacation Reporting

Non-exempt employees may request vacation hours in BambooHR, to be approved by their local manager. The manager may also enter vacation, sick time and holiday hours used on the employee’s behalf when necessary.

Full-time Exempt employees may request vacation days in BambooHR, to be approved by their local manager (Full-time Salaried Only). Days reported as taken are processed with the final payroll each month.